College of Music Faculty HandbookFacultyHandbook2017-2018COLLEGE OFMUSICUNT

College of Music Faculty HandbookThe 2017-2018 Faculty Handbook is a compilation of the current policies and procedures of theUniversity of North Texas and the UNT College of Music. Any discrepancies between thecontents of this handbook and the University Policy Manual are unintentional. In all such cases,please consider the University Policy Manual as the definitive source of policy information.The College of Music adheres to the letter and spirit of all rules and standards issued by theNational Association of Schools of Music.The University Policy Manual may be found online at: National Association of Schools of Music Handbook may be found online andards-guidelines/handbook/

College of Music Faculty Handbook

College of Music Faculty HandbookTable ofContentsGuidelines (by Division)CompositionConducting and EnsemblesInstrumental StudiesJazz StudiesKeyboard StudiesMusic EducationMusic History, Theory,and EthnomusicologyVocal StudiesFaculty Merit Evaluations and MeritStandards (by Division)CompositionConducting and EnsemblesInstrumental StudiesJazz StudiesKeyboard StudiesMusic EducationMusic History, Theory,and EthnomusicologyVocal StudiesStudent Evaluation of TeachingEffectivenessFaculty Personnel FilesCollege of Music LecturersLecturer GuidelinesCriteria for PromotionLecturer CompensationAdjunct AppointmentsSection 1Introduction to the Faculty HandbookAbout this Handbook1.1Section 2University GovernanceUniversity of North Texas—History andGeneral InformationTexas Higher Education CoordinatingBoard (THECB)The UNT System—GeneralInformationUniversity of North Texas—AcademicAdministrationUniversity Faculty Committees2. 3College of Music Structure andGovernanceCollege of Music OverviewCollege of Music Mission StatementCollege of Music Vision StatementCollege of Music Academic Divisionsand AreasCollege of Music AdministrationCollege of Music CommitteesTeaching Appointments afterRetirementEmeritus FacultyFaculty AbsencesEmergency and Administrative LeaveFamily and Medical LeaveLeave of Absence without PayUniversity Travel ReimbursementCollege of Music Travel FundingOutside . 4Faculty Personnel PoliciesFreedom and ResponsibilityInformation on Sexual Harassment forthe College of Music CommunityFilling Faculty PositionsReappointment/Promotion/TenureSection 5Teaching Assignments andResponsibilities4.14.24.3Faculty WorkloadsPart-time Teaching Loads forAdjunct Instructorsi5.15.2

College of Music Faculty HandbookSummer TeachingTeaching Assistants and FellowsTeaching Fellow CredentialsTeaching Assistant and FellowAppointment and RenewalTeaching Assistant and FellowMentoringTeaching Fellows: Applied StudioTeachingOffice HoursFaculty Studio Assignments5.35.45.5Section 8Teaching—Administrative ProceduresCourse PrerequisitesLaboratory Ensemble RequirementCopyright ComplianceDistributed LearningTextbooksLesson Late RegistrationAuditing Class RollsIncompletes and Incomplete GradeContractsEnsemble Tour and Travel PolicyStudent AbsencesStudent Travel FundingCourse SafetyPrevention of Hearing LossStudents with DisabilitiesFinal ExaminationsChanging Teacher/Major ProfessorNotice of Unsatisfactory ProgressReporting GradesAcademic IntegrityStudent Privacy RightsGrade AppealsSpecial Problems5. 6Professional DevelopmentFaculty Development LeaveGetty Funding for Special EventsUniversity LibrariesFaculty Profile SystemIntramural FundingExtramural FundingOffice of Research and EconomicDevelopmentFaculty AwardsVisiting ScholarsSummer . 7Admissions, Scholarships, andAcademic AdvisingAdmissions and ScholarshipsProcedures7.1College of Music Scholarship PolicyPlacement ExaminationsJury and Recital RequirementsAcademic AdvisingInternational Student AdvisingApplied Lesson Policy for IELIStudents (Performance Majors)Guidelines for International DoctoralPerformance MajorsEstablishing Texas Residency(students)Section 9Assistance for Faculty, Staff, and TheirFamily Members7. of Equity and DiversityEmployee Assistance ProgramAssistance with Employee BenefitsFaculty/Staff Scholarship ProgramChild Care and the ChildDevelopment LaboratoryOmbuds Office7. 10College of Music and UniversityScheduling and FacilitiesFacilitiesBuilding Hoursii10.110.2

College of Music Faculty HandbookBuilding Access and KeysKey Control PolicyPercussion Key PolicyAccess Control for the Ardoin-VoertmanConcert OrganBuilding Maintenance and CustodialServicesCollege of Music SchedulingScheduling PolicyStage Management forRecitalsChamber Music RoomsPractice RoomsGraham Green RoomCollege of Music OfficeCollege of Music Copy Room10.310. 1310.4Other Important Information10.510.610.7Procedures for Submitting Contractsfor ReviewUse of Portable HeatersSummary of Deposit ProceduresGuest Artist/Lecturer PaymentProcessingComputer and Network SupportInitiative for Advanced Research inTechnology and the Arts (iARTA)Institute for the Advancement of theArts 3.513.613.7Section 11Section 14Recording Services, Concert Programsand Instrument Repair/ Rental for Facultyand StudentsCollege of Music RecordingServicesCollege of Music Computer Lab andRecording Studio (students)Piano Technical ServicesTuning PolicyWind and Stringed Instrument RepairConcert ProgramsAppendicesEmployee GuideCollege of Music Charter andBylawsCollege of Music EmergencyEvacuation ProceduresCollege of Music Pandemic ResponsePlanUNT General Description ofDepartment/Division ChairsQuick Guide to Reserving Roomsfor Small EnsemblesCollege of Music Strategic PlanSound, Lighting, Recording Support forVoertman and Recital Hall11.111.211.311.411.511.6Section 12Publicity, Marketing, and OutreachDivision of University Relations,Communications, and MarketingBranding and Logo PolicyFaculty PhotosUniversity Printing ServicesCollege of Music Office of Grants GH

College of Music Faculty Handbook(1.1) About This HandbookSection1Introduction to the FacultyHandbookThis handbook is intended to assist new and continuingfaculty members in three areas: (1) providingbackground information about the College of Music andthe University; (2) successfully navigating many commonprocesses they may encounter; and (3) providing answersto frequently asked questions within the College and theUniversity. The handbook is also an attempt to organizethe collected policies of the College of Music.The handbook, though it may be printed, is most useful asan electronic resource, because it takes advantage of two features not available in print form.First, because the handbook has been divided by section online, it allows faculty members tosearch for specific topics listed in the table of contents and access the content they need instantly.Second, throughout the handbook, links appear that allow users to navigate to external web pagesfor additional information.The handbook is organized according to issues that are pertinent to faculty members in theirroles as teachers, scholars, and community members. Subsequent editions of the handbook willbe reorganized to reflect the changing information needs of faculty members.The material for this handbook is drawn from a number of sources, including the following:University of North Texas Policy ManualUNT Board of Regents RulesUNT College of Music Charter and BylawsUNT College of Music Strategic PlanUNT College of Music Student Handbook and Division/Area HandbooksUNT College of Music Collected Policies, 2003UNT College of Music Faculty Handbook, 1998-99UNT College of Music Council of Division Chairs, Meeting Minutes, 2000-2010The following websites contain a vast amount of information, and were also critical sources inthe development of this handbook:UNT College of MusicUNT Provost and Vice President for Academic AffairsUNT Board of RegentsUNT News Service1

College of Music Faculty HandbookUNT FacilitiesUNT Office of the RegistrarUNT InternationalUNT Office of Research and Economic DevelopmentUNT Division of Institutional Equity and DiversityNational Association of Schools of Music HandbookIf faculty members need further assistance navigating through the handbook or the topicscontained within, listed below are the current Administrative Assistants for the College of Musiclisted by Division:Administrative AssistantContact TelephoneDivision (s)Diana Cooley940-369-8709Jamel Jackson940-565-3730Christopher WalkerSebastian Zaberca940-565-3743940-369-8724Christine Hill940-565-4124Conducting and EnsemblesKeyboard StudiesVocal StudiesComposition StudiesMusic EducationJazz StudiesMusic History, Theory, andEthnomusicologyInstrumental Studies2

College of Music Faculty Handbook2017-2018 Updates:Update—Roles and Responsibilities of Department Chairs (14.E.E)Update—(4.4.6) Division of Music Education Guidelines for Promotion and TenureUpdate—(4.5.6) Division of Music Education Guidelines for Merit Evaluation3

College of Music Faculty HandbookSection(2.1) University of North Texas—History andGeneral InformationThe University of North Texas originated in 1890 whenJoshua C. Chilton founded the Texas Normal College andTeacher Training Institute. A private institution, the normalcollege operated for the first eleven years of its life inbuildings provided by the City of Denton. An 1893 act ofthe Texas State legislature allowing the school to certifyteachers added the word "North" to its name. In 1901, theUniversityTexas State Board of Education, pursuant to an 1899 act ofGovernancethe state legislature, took control of the school and renamedit North Texas State Normal College. The school awardedits first bachelor's degrees in 1919 and changed its name toNorth Texas State Teachers College in 1923. Two years later, the secondary-school program (afeature of normal schools in this era) was consigned to a separate Demonstration School,allowing North Texas to receive accreditation from the Association of Colleges and SecondarySchools of the Southern States. Graduate study began in 1935, and the college gradually movedtoward emphasis on liberal arts study as well as education programs. In 1949 the TexasLegislature recognized the school's growth by renaming it North Texas State College and byauthorizing a separate Board of Regents. North Texas began to award doctoral degrees ineducation and music during the 1950s, and in 1961, as a recognition of increasing emphasis onresearch and graduate study, the state legislature approved yet another name, North Texas StateUniversity. The University grew very rapidly and became the largest, most comprehensive publicinstitution of higher learning in the Dallas-Fort Worth Metroplex by the early 1970s. In 1988, thelegislature approved the present name, the University of North Texas.2In January 1999 the Texas Higher Education Coordinating Board authorized the creation of theUNT System Center at Dallas. This Center offers junior, senior, and graduate-level coursesleading to the completion of baccalaureate and master's degree programs, certificates, andendorsements. In January 2000 the UNT System Center at Dallas opened a new facility at 8915South Hampton Road. The university leases the 78,000 square foot facility, which features stateof-the-art classrooms and computer labs, and the first virtual library in the Metroplex.UNT is the fourth-largest institution among 35 public senior colleges and universities in the stateof Texas. There are also 50 community/junior college districts, one technical college system,seven state medical schools, three dental schools, and several other health-related schools. Tenseparate boards of regents govern the senior institutions. The governance of state-supportedhigher education is the responsibility of the Texas Higher Education Coordinating Board, theTexas Legislature and the governor.The Texas Higher Education Coordinating Board has broad programmatic responsibilities. Suchmatters as new degree programs, course additions, degree requirements, and changes indepartmental name and/or structure as well as construction requests are matters for CoordinatingBoard action after local procedures have been met. The Board itself is composed of gubernatorialappointees; it is aided by a full-time professional staff located in Austin.4

College of Music Faculty HandbookHigher education in Texas is funded according to a formula determined by the state legislaturethat emphasizes enrollment as the principal determinant of state funding to colleges anduniversities.During the past decade, the organization of the University of North Texas has evolved into acomplex system. This evolution has been in large measure a process of adapting to rapid growth,diversification of programs in response to demands, and changes in concepts regarding the rolesof the administrative staff, the faculty, the students, the alumni and other interested groups.The nine members of the UNT Board of Regents are appointed by the governor and subject toconfirmation by the Texas Senate. Three members are appointed every two years to serve sixyear terms with terms expiring in May. In 1975, the Texas College of Osteopathic Medicine inFort Worth, formerly a private institution, was placed under the same board of regents as UNT.The medical campus in Fort Worth became the University of North Texas Health Science Centerat Fort Worth in 1993 through further legislative action. The Chancellor serves the two separateinstitutions. Beginning in the fall 2000, the position of Chancellor/President was separated and aseparate position of President of the University of North Texas was established.The University of North Texas has a long history of institutional planning. The current process isdescribed as an "integrated community approach with several opportunities for faculty input."First, faculty members participate in examining strengths and potentials at the department,division or program level. Second, faculty work with department/division chairs to formulatedepartment missions and plans. Third, faculty are involved with planning at the college/schoollevel according to the model adopted by the individual dean.The UNT strategic plan consists of goals and objectives to set the direction of the institution.Academic units use these goals and objectives, and the planning priorities approved by the Boardof Regents and derived from them, to mold department and college/school plans. Progresstoward meeting goals is reported in unit annual reports that are submitted to deans and then tothe Provost and Vice President for Academic Affairs. In each odd-numbered year, the universityalso submits a strategic plan to state officials to demonstrate long- and short-term needs,including major facility needs. Funding requests must closely follow this plan, referred to as the"agency plan," and provide an opportunity for the university to describe its needs.The University of North Texas is accredited by the Southern Association of Colleges andSchools Commission on Colleges to award baccalaureate, masters and doctorate degrees.Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Georgia 30033-4097 orcall 404-679-4500 for questions about the accreditation of the University of North Texas. Note:The Commission should be contacted only if there is evidence that appears to support theinstitution’s significant non-compliance with a requirement or standard. Normal inquiries aboutUNT, such as admission requirements, financial aid, and educational programs, should beaddressed directly to UNT and not the Commission’s office.Additionally, many individual programs, including the College of Music, are accredited byprofessional organizations.5

College of Music Faculty Handbook(2.2) Texas Higher Education Coordinating Board (THECB)The Texas Higher Education Coordinating Board provides leadership and coordination for theTexas higher education system. Since being created by the Texas Legislature in 1965, the Boardhas worked to achieve excellence for the college education of Texas students. The Board meetsfour times a year. Meetings occur in Austin, but are usually also broadcast on the internet.The Board's mission is to work with the Legislature, Governor, governing boards, highereducation institutions, and other entities to help Texas meet the goals of the state's highereducation plan, Closing the Gaps by 2015, and thereby provide the people of Texas the widestaccess to higher education of the highest quality in the most efficient manner.The Board is made up of 9 members appointed by the Governor for six-year terms. TheGovernor also appoints the chairman and vice-chairman. No Board member may be employed ineducation or serve on a community college board of trustees. Board Members serve on theStanding Committees. Advisory Committees provide guidance to the board on various topics.(2.3) The University of North Texas System—General InformationThe University of North Texas System serves the North Texas area, boosting economic activityin the region by nearly 2 billion annually. More than 37,000 students are enrolled inundergraduate, graduate and professional programs, and system enrollment is projected toincrease to about 45,000 students by 2015.The UNT System awards more than 5,300 degrees each year, including the largest number ofmaster's and doctoral degrees in the region. More than 100,000 alumni live and work in theNorth Texas area.The UNT System has three components. University of North Texas, founded in 1890, is the flagship university of the UNTSystem, a student-centered research university. It is the state's fourth largest universityand the most comprehensive university in the Dallas-Fort Worth region. UNT has morethan 36,000 students enrolled in 97 bachelor's, 101 master's and 48 doctoral degreeprograms.UNT Health Science Center at Fort Worth was established in 1970. It focuses on thetraining of future osteopathic physicians, on providing an increasing number of healthprofession programs, and conducting a vigorous research program. UNTHSC isnationally recognized for leadership in developing primarycare physicians.UNT Dallas began forming in 1999 to enhance access to public higher education inDallas and Ellis counties. It is located on 264 donated acres at Camp Wisdom andHouston School roads. The school offers junior-, senior- and graduate-level coursesleading to bachelor's, master's and doctoral degrees. The institution name changed to6

College of Music Faculty HandbookUNT Dallas when enrollment at the Dallas Campus equaled 1,000 full-time equivalentstudents. It then became the first public university in the city of Dallas.The UNT System has offices in the UNT System Building in Dallas, on the UNT Campus in theGateway Center and Marquis Hall, on the UNT Health Sciences Center, and in the TJ RuskBuilding in Austin.Appointed by the governor of Texas, the Board of Regents is the governing body of theUniversity of North Texas System.The Chancellor is the chief executive officer of the System and has direct responsibility for allaspects of the System’s operations. The Chancellor reports to and is responsible to the Board.The Chancellor heads the System Administration, which is used by the Board to exercise itspowers and authorities in the governance of the System.7

College of Music Faculty Handbook(2.4) University AdministrationThe President is the chief executive officer of the University and reports to the Chancellor.Subject to the policies and rules of the Board and under the direction of the Chancellor, thePresident has general authority and responsibility for the administration of the Institution. ThePresident is authorized to delegate any of the assigned duties and authorities except as restrictedby the Board or the Chancellor.The Provost and Vice President for Academic Affairs is responsible for the main mission of theinstitution, including teaching, research, and service. The provost's office provides leadership inthe development and supervision of the university’s academic programs in conjunction with thedeans and representatives of the faculty in the areas of curriculum changes, degree programs, andorganizationThe Vice President for Research and Economic Development is responsible for promotingresearch, scholarship, and creative activities that engage faculty, research scientists, students, andexternal collaborative partners.For a complete listing of university administrators, see the organization chart below and visit theUniversity of North Texas website.8

College of Music Faculty Handbook(2.5) University Faculty CommitteesThe University of North Texas has many standing and ad hoc committees to address theconcerns of faculty members, students, and staff members. The three standing committees belowexist to help faculty in fulfilling their various roles, and are key resources for resolving issues asthey arise.Chairs’ CouncilThe Chairs’ Council exists to facilitate and improve the work of faculty department chairpersonsby referring issues and informing the university administration on items that are of interestand/or relevant to chairpersons, assisting chairpersons in the performance of their duties,providing development opportunities for chairpersons, and advancing the University's mission.The Council’s membership consists of one representative from each of the following schools andcolleges: College of Business; College of Public Affairs and Community Service; College ofEducation; College of Engineering; School of Merchandising and Hospitality Management;College of Music; and College of Visual Arts and Design. Because of its large size, the Collegeof Arts and Sciences is entitled to two representatives on the Council. Each College and Schooldetermines its own mechanisms for electing or appointing chairs to the Council, and their termsof office.Faculty SenateThe mission of the Faculty Senate is to lead faculty in fulfilling their responsibilities in theshared governance of the University and to represent faculty interests to University andcommunity stakeholders. The Faculty Senate is responsible for exercising its vested authority inensuring that academic freedom is encouraged and protected, and for acting as a guiding body tooversee curriculum that promotes student learning through a rigorous course of study. TheFaculty Senate serves as a liaison between faculty and administration. This includes: developing and implementing the strategic plan of the University;informing faculty about University policies, procedures, and substantive changes madeby the administration;making recommendations to the Provost and President regarding faculty personnel issues;andmaking recommendations to faculty and administration on policies to improve the workenvironment.Vision Statement of the Faculty SenateThe Faculty Senate will be seen by University and community stakeholders as a valued partnerin the fulfillment of the University's mission. It will establish itself as an efficacious championof academic quality, as the authority for the delivery of education services, and as the source ofadvice and support for University administration. The Faculty Senate will be perceived by9

College of Music Faculty Handbookfaculty and administrators as a well-respected body that has a substantive role in Universitygovernance. The work of the Faculty Senate will be seen as highly relevant to the dailyendeavors of faculty and to University decisions that affect academic affairs.Other CommitteesFaculty Elected CommitteesThese Faculty Elected Committees consist of members from each group, and At-Large seats.These seats can only be filled through elections which are administered by the Faculty Senateoffice.Faculty Development Leave CommitteeFaculty Grievance CommitteeGraduate CouncilActive Standing CommitteesAcademic Affairs CommitteeCommittee on CommitteesCommittee on Evaluation of University AdministratorsCommittee on Faculty Participation in GovernanceCommittee on the Status of WomenCommittee on the Status of LGBT FacultyCommittee on the Status of People of ColorFine Arts Series CommitteeFaculty Awards CommitteeFaculty Mentor CommitteeFaculty Policy Oversight CommitteeFaculty Research CommitteeFaculty Salary Study CommitteeFaculty Senate Budget CommitteeFaculty Senate Charter and Bylaws CommitteeOversight Committee on the Core CurriculumTeaching Fellows/Teaching Assistants CommitteeUniversity Elections CommitteeUniversity Library CommitteeUniversity Undergraduate Curriculum CommitteeUniversity Writing Committee10

College of Music Faculty Handbook(3.1) College of Music OverviewSection3College of MusicStructure andGovernanceMusic has been a prominent part of the curriculum and campus lifesince the University was founded in 1890. Eliza Jane McKissackserved as the first director of Conservatory of Music, a part of theTexas Normal College and Teachers Training Institute which wasoriginally housed in facilities located on the northwest corner of theDenton Courthouse Square. The institute’s president, Joshua C.Chilton, taught History or Music and Theory of Sound as part of theconservatory’s faculty. A succession of directors followedMcKissack through the late 1930s, including Lillian May Parrill(1915-1938) who also conducted the College Choir, which laterbecame the A Cappella Choir.Beginning in 1938, the College of Music saw dramatic growth and sustained success. UnderDean Wilfred Bain (1938-47) enrollment grew from 25 to 400, key faculty were hired, the firstjazz degree was proposed, and the Department of Music became a School of Music. Under DeanWalter Hodgson (1947-58), the BM in Jazz Studies and the Ph.D. in musicology wereestablished; also during his tenure, UNT was desegregated (1954). Under Dean KennethCuthbert (1958-74) a sizable music building, the old part of today’s edifice, was completed andthe Doctor of Musical Arts degree was created. Under Dean Marceau Myers (1974-87) thepresent music complex was built, enrollment topped 1,500 students, and the school’s ensemblesreceived wide acclaim throughout the state and the country.With the arrival of Robert Blocker as dean (1988 – 1991), a new era began. The schoolinstituted a decentralized organizational model, based on the creation of eight divisions. In lightof the pressing need for scholarships, building an endowment became a priority. Additionally, anew performance facility became a high priority, and in 1999 the Murchison Performing ArtsCenter was opened under the leadership of Dean David Shrader (1992 – 1999).In the new millennium, the College of Music continued to build on its role as a national andinternational leader in the arts and education. During Dean James Scott’s tenure (2001 – 2015),endowments and scholarships grew, the faculty increased in number and internationalprominence, programs were strengthened, international connections were increased, chairpositions were professionalized, a new interdisciplinary research cluster was created, andfacilities improved in ways large and small.In August 2016, John W. Richmond assumed the deanship of the College of Music, now one ofthe largest and most respected music schools in the United States. As we look to the future, it isessential that the College of Music remain focused on its mission and vision while continuing itstradition of leadership and innovation in the arts and education.11

College of Music Faculty Handbook(3.2) College of Music Mission Statement To provide a dynamic, diverse, and comprehensive learning environment for both futureprofessionals and the broader university community in which each student’s fullestmusical potential may be achieved. To promote the highest standards of excellence and to generate the most significantprofessional impact in all areas of scholarly and artistic activity. To cultivate new music, interdisciplinary collaborations, and new approaches toscholarship, performance, and education. To affirm the fundamental value of music in educational settings and in society at large,going beyond advocacy to enhance the musical life of the broader community, from localto international.(3.3) College of Music Vision StatementThe College of Music will have an enhanced reputation nationally and internationally, based onrecognition of the comprehensiveness, diversity, and quality of the full span of its programs.Students and faculty will develop, have access to, and engage in the latest technological andpedagogical innovations in the field of music in an environment that retains and strengthens thevalues of musical artistry and humanistic scholarship.We will find new ways to engage with and transform the musical and intellectual life of thebroader community through our performances and other activities. We will foster an educationalenvironment characterized by a diverse student and faculty profile, and by musical and academicexperiences that resonate with a broad spectrum of historical, cultural, and stylistic perspectives.Our students, faculty, and staff will work in an environment known for its attention to thepreservation of professional health.(3.4) College of Music Academic Divisions and AreasCollege of Music DivisionsDivisions are the basic organizational units of the College of Music. The divisions attend to allbusiness related to their respective areas of responsibility and make recommendations to theappropriate College of Music committee or administrator concerning curriculum, policy, budget,and other matters pertinent to the mission of

UNT Board of Regents Rules . UNT College of Music Charter and Bylaws . UNT College of Music Strategic Plan . UNT College of Music Student Handbook and Division/Area Handbooks . UNT College of Music Collected Policies, 2003 . UNT College of Music Faculty Handbook, 1998-99 . UNT College of Mus